PRIVACY STATEMENT FOR INEX EMPLOYMENT PROCESS
INEX is committed to processing your personal data in compliance with relevant national and European data protection laws. This Privacy statement sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us and your rights in relation to your personal data.
Personal data we collect and process When applying for a job with INEX, we will collect and gather the following categories of personal data:
How we use your personal data We will use your personal data to assess whether your skills and experience match the role we are recruiting for.
We will also use personal data provided where we are moving forward to a contract offer and issuing contract terms and conditions or seeking references from past employers or clients, as provided and agreed by you.
Where we need to comply with a legal or regulatory obligation. In most cases, we do not rely on consent as a legal basis for processing your personal data other than in relation to sending direct marketing communications to you via email. You have the right to withdraw your consent at any time by contacting us.
How long will we keep your information for? To fulfil our data retention obligations under GDPR, we will delete all applications held on our recruitment database after 12 months of inactivity. For successful candidates who take up employment or contract for services with INEX, we will keep employment-related information for the duration of employment or contract of services, and up to 6 years after the employee leaves the firm.
Change of purpose We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose, or where obliged to use it by law. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Data security INEX will take all reasonable precautions to prevent the loss, misuse or alteration of information you give us. No information provided through the site in any area will be divulged to any other third party, unless we receive your prior authorization, and/or we are required to do so by law. By using our Careers web site and/or applications through any recruitment website or app, you acknowledge the collection and use of your personal data as outlined below.
Your legal rights Under certain circumstances you have rights under applicable data protection law in relation to personal data, namely:
In order to exercise one or more of your rights in respect of your personal data, you can do so by contacting firstname.lastname@example.org. We will respond to your request(s) as soon as reasonably practicable, but in any case, within the legally required period of time.
You have the right to make a complaint at any time to the Data Protection Commission, the Irish supervisory authority for data protection issues (https://www.dataprotection.ie). We would, however, appreciate the chance to deal with your concerns before you approach the Data Protection Commission so please contact us in the first instance.